What’s New in Office 365 – August 2020

Find out what’s new and changing across SharePoint, OneDrive and the rest of Office 365 in August 2020. This month Microsoft are introducing an ‘evolution’ of SharePoint lists – Microsoft Lists – which offers a fantastic new way to organise and visualise lists. We also look at two upcoming product retirements – Skype for Business …

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Default page templates in SharePoint Online

SharePoint site owners will be able to set a default page template for editors adding new and content to a site. They’ll also be able to edit and delete templates from the Template Picker, rather than having to navigate to the templates folder for these actions. Why does this change matter? If you’re already using …

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Move a shared file on OneDrive

You’ll soon have the option to easily continue sharing files when you move them within or between OneDrive and SharePoint.

Reorganise without worrying about previously shared links

Move previously-shared files in OneDrive

Moving and reorganising files is a normal occurrence as we work and projects evolve over time, and we find better ways of organising our files.

Sharing files within Office 365 is helps prevent duplicates and different versions of the same file floating around. Until now, moving files would typically break the existing share links.

Soon you will have the option to easily re-share files with your colleagues by simply clicking a check-box when you move your files. They will receive the updated link with the same permissions they previously had.

This feature will be rolling out from mid-August 2020 and is expected to be completely rolled out by the end of September 2020.

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Retirement of SharePoint 2010 workflows: Don’t panic!

On 6 July 2020, Microsoft announced the retirement of SharePoint 2010 Workflows within Office 365. This is part of Microsoft’s drive towards encouraging use of Power Automate, part of the Microsoft Power Platform, which lets you connect Microsoft 365 services together (as well as many popular third-party services).

So what does this mean for people still using SharePoint 2010 workflows? Well, from 1 August 2020, no newly-created tenants will have SharePoint 2010 workflows switched on. So, if you had been planning to move any SharePoint 2010 workflows to a new tenant, as of now that won’t be possible.

Clock ticking on SharePoint 2010 workflows

For those who already have SharePoint 2010 workflows created within an existing tenant, you have until 1 November 2020 to recreate these workflows within Power Automate.

From the start of November, Microsoft will begin to remove the ability to run or create new SharePoint 2010 workflows. This suggests that, while you can’t run the existing workflows, they will still be accessible. Exactly for how long, though, we don’t know.

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Time’s running out: Move from Skype to Teams now

With less than 12 months to go until Microsoft retires Skype for Business, we look at the options for migrating your users to the ‘new world’.

Time’s running out! Move from Skype to Teams now

The clock is ticking. Microsoft will be ending Skype for Business support on 31st July 2021. To avoid this change impacting your day-to-day business, you must move all your users to Microsoft Teams by then.

Islands mode

With many organisations shifting to remote working in recent months, a great number have been forced to roll out Microsoft Teams to enable users to collaborate and communicate online. For those who were already using Skype for Business Online, enabling Teams didn’t impact the functionality of Skype. Instead, the two services continue to coexist in what’s called ‘islands mode’.

Islands is the default way for Teams and Skype to coexist, and lets users use both apps simultaneously. From Microsoft’s point of view, this is ideal, as Teams can be switched on without an organisation needing to prepare for an immediate cutover.

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What’s New in Office 365 – July 2020

Our monthly round-up of what’s new and updated across Office 365 and Microsoft 365. This month Microsoft have made further improvements to Microsoft Teams, including upping the number of participants in calls from 250 to 300. There’s improved information security for those with Microsoft 365 E5 licences, thanks to sensitivity labels. We look at the …

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Multilingual intranet publishing with SharePoint Communication Sites

Good communication is essential for any organisation, but it’s even more important where staff speak several languages. Microsoft has now launched multilingual capabilities for Communication Sites in SharePoint Online to let you create flexible sites where staff can collaborating in multiple languages. The features, rolled out over the last month, let you have multiple translations …

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Daily briefing emails in Microsoft 365

A new daily briefing email will start dropping into Microsoft 365 users’ Outlook inboxes from this month.

Microsoft are releasing a new feature for Office 365 users called the Briefing. This is an email which automatically gets sent at the start of each workday, giving a personalised view of the day ahead.

With insights based on the user’s own email and calendar, tasks and documents, the Briefing helps you prepare for meetings, keep commitments with tasks and actions, and block out focus time for deep work.

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Automatic classification with Sensitivity Labels in SharePoint Online, OneDrive and Exchange

Microsoft are making automatic classification available across Microsoft 365 E5 subscriptions, providing a welcome boost to the platform’s information protection capabilities.

Sensitivity Labels are a central part of Microsoft’s information protection capabilities in Microsoft 365. They let organisations define meaningful labels for content (such as “Internal”, “Public” and “Personal”), then associate these labels with protection like encryption and visual markings.

Addressing the governance overhead

Sensitivity labels are applied to the file rather than where it is held, so protection can persist even if the file is shared outside of the organisation.

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